In the role of Office Administrator, you will support overall office administration and HR initiatives. You will organize and coordinate office procedures to create and maintain a pleasant work environment. You will  also play an important role in the coordination of HR events and new team member on-boarding, as well as HR projects focused on employee engagement.

Hours: 8 am - 2 pm, Monday-Friday ( 27.5 hours/week)

 SPECIFIC DUTIES and RESPONSIBILITIES: 

• Manage the corporate office to ensure effective communications, including voice and email, and maintain professional office image for employees and visitors

• Order and maintain office supply inventories; plan and manage orders for company sponsored events and meetings, and support employee recognition initiatives

• Order and manage office supplies, kitchen supplies and snacks, and plan monthly employee events (such as anniversary/birthday celebrations and breakfasts)

• Schedule travel for onsite interviews and new hire orientations

• Partner with the Human Resources team to help coordinate the new-hire onboarding process

• Provide HR support with preparing presentations, generating monthly and ad hoc reports, sending employee communications, scheduling meetings, and other projects as needed

• Maintain employee files for accuracy and legal compliance 

• Coordinate overall administrative activities, including travel, for the CEO and senior leadership team as needed

• Coordinate and schedule meetings and appointments for customers, vendors and other business-related activities as needed

 SKILLS and EXPERIENCE: 

•  Previous experience as an office manager or administrative assistant required; Previous experience supporting an HR team/department is preferred

• Must be comfortable with a high volume, fast paced workload and not be afraid to "roll up your sleeves"

• Proficiency with Google for Business and Microsoft Office

• Comfortable working in a highly visible role; ability to work with employees at all levels across the organization

• Highly organized and efficient worker; skilled at multitasking to meet departmental goals and project deadlines

• Strong communication skills, both oral and written; must have strong attention to detail 

• Willing to take initiative and work independently when needed

• A creative mind with an ability to make suggestions for improvement

PrismHR is an EO/AA/VEV/Disabled Employer
Diversity Candidates are encouraged to appl