At Notarize, we’re pulling the future closer. As the first company to complete a legal online notarization, online mortgage closing, online will, online auto sales, and countless other critical transactions, we’re proud of our role in bringing industries into the digital age. 

Our business has grown exponentially (over 600%) in the past year, as companies in a wide variety of industries look to us to help their customers get crucial legal transactions processed remotely. We’ve been dealing with a number of challenging (but interesting!) scalability issues, as more and more global enterprise companies look to Notarize to help them speed up business processes and provide better customer service in a new, fully-remote world. We’re building the team that will operate a critical platform company in tomorrow’s economy. Come join us!

Our Go To Market team is searching for a motivated and action-oriented Executive Assistant. You'll partner closely with our President to make his time more efficient and productive while supporting the GTM leadership team on a wide variety of cross-functional projects and initiatives. You should be self-directed, autonomous, and capable of managing a varied workload from multiple inputs, and able to prioritize the day to day against the bigger picture. This person will need to be an excellent problem solver, ultra-organized, and be comfortable exercising judgment to prioritize calendars, meetings, and projects in a high growth environment.

Note: as this role will support an exec in the Boston area, we will prioritize candidates who are in the area and who are open to potentially being in the Boston office 1-2 days a week at first, in order to build rapport.

What you’ll do as an Executive Assistant & GTM Strategic Partner at Notarize:

• Be a strategic, trusted partner to the President. Be the eyes and ears of Go-To-Market team health. Provide guidance and recommendations across business, culture, team and organizational situations.
• Be a trusted advisor to the team. Help facilitate action and communication where and when necessary.
• Act as a gatekeeper to ensure the President's time is spent on the highest priority issues.
• Prepare and edit presentations, spreadsheets, communications, and other documents including board reports.
• Communicate on behalf of the GTM team to clients, investors, partners, board members, and team managers.
• Research and provide the President with materials needed for meetings.
• Perform high-volume calendaring, travel planning, expense management, coordinating internal and external meetings for multiple executives on the Go To Market team.
• Compose correspondence on behalf of the President to be shared internally and externally.
• Build cross-functional relationships between departments.
• Lead and/or project manage key initiatives and strategic projects across the org.
• Facilitate and drive weekly GTM strategic meetings.
• Develop agendas and materials for team meetings; track next steps and follow-ups to completion.

What we’re looking for:

• 5+ years of experience supporting C-Level executives in a fast paced, innovative environment.
• Superior oral and written communication skills, with the ability to communicate clearly and effectively with senior leaders, and external partners
• Demonstrated organizational skills, with a passion for creating organizational process
• Bias towards action & problem solving - doesn’t wait to be directed
• Ability to keep pace and partner with a busy executive to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.
• Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment a plus.

Some of our benefits:

• Competitive salaries & equity
• Heavily subsidized medical, dental, and vision
• 401k with 4% match
• Unlimited PTO & flexible work schedules
• Fully-distributed team: work from anywhere in the U.S.
• Paid parental leave
• Annual budget for personal learning & development
• Small, cross-functional teams
• Strong emphasis on collaboration & mentorship
• Paid lunches (through Grubhub) + regular Lunch & Learn sessions 

Our core values:

• Solve Problems That Matter: We serve some of the most important moments in people's lives. It's a responsibility we embrace by focusing obsessively on the issues that will have a quantifiable impact on our customers and our company growth. 
• Yes Before No: We are optimistic about our ability to change lives by transforming outmoded processes. We believe our efforts can create a better future, and it is our attitude that will allow us to pull that future closer.
• Start With Why: We don't presume to understand the intentions of the people around us, whether coworkers or customers. We ask honest questions and listen to feedback in order to gain insight, build trust, and create memorable experiences. 
• Stamp Together: We create a strong team and a welcoming workplace by valuing diverse perspectives. Every role in our organization is supported and valued equally, without regard to location or background.

Notarize is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We'd love to hear from you.