Position Overview

The Executive Assistant will support our CRO and CMO with some additional marketing department responsibilities.  We are looking for a talented individual, based in the Boston, MA area to work in our office in a hybrid capacity with 3 days of our choice in the office. This individual must be incredibly detail-oriented, have the ability to multitask, and remain organized.  The work related to this role is of a highly confidential nature, requiring precision and care in regard to detail and follow-up. The successful candidate will need to exercise initiative, judgment, and knowledge of the Company's practices, policies, and organization. Our ideal candidate is a personable, direct communicator who demonstrates a high level of customer service, energy, and professionalism with the ability to manage multiple projects and deadlines.

Responsibilities:

• Handle details of a critical and highly confidential nature.
• Independently coordinate and schedule their time including meetings, interviews, travel (domestic and international), and accommodations 
• Collect, review and submit all expenses for each of your executives
• Provide assistance, with writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Assist in the preparation of presentations and all related materials required for formal presentations to the Executive Team or company-wide audience.
• Research and analyze data to support any projects, events, and initiatives that these executives are sponsoring.
• Assist in organizing team meetings and outings inclusive of catering events and restaurant reservations
• Assist with day of events, catering execution, table set up configuration, and working with IT for IT details required
• Ability to troubleshoot and react to any last-minute changes, technical issues, and requests
• Perform other assigned duties
• Greet visitors and notify the employee of their arrival
• Coordinate with other EAs to help set up their catered events and break them down
• Serve as backup for other EAs in case they are out of the office or on vacation
• Collaborate with marketing and finance to manage purchase order requests and approve invoices
• Be able to take on additional projects as needed and see them through to completion

Required Skills and Experience:

• Bachelor’s Degree required.
• 2-4 years of executive assistant experience
• Event experience preferred, but not required
• Experience assisting C-level executives in a fast-paced, technology and sales-driven environment.
• Excellent communication, problem-solving, and writing skills.
• Ability and willingness to proactively take on new responsibilities.
• Ability and willingness to quickly adjust plans, schedules, and agendas to meet rapidly changing needs and priorities.
• Ability to act independently to determine priority, methods, and procedures on new assignments.
• Ability to communicate effectively 
• Ability to work collaboratively with an open mind to new ideas.
• Strong attention to detail, writing, analytical, and problem-solving skills.
• Proven ability to work under pressure.
• Must be incredibly reliable
• Proven ability to exercise diplomacy