Executive Assistant

Company Description:

What’s it like to work at Quick Base? Well, our company, our market and our customers are growing fast. This means all Quick Base employees are engaged in interesting and challenging work, we have the opportunity to try new and different things and lots of room for career advancement (1/3 of our employees are in a new role from 1 year ago!). We work with exceptional colleagues and foster an environment that empowers those closest to the work to make decisions and provide each other the support to move quickly and learn as we go. Quick Base combines the excitement and pace of a startup with the stability and work/life balance of a market leader. Find out if Quick Base is for you!

Position Overview:

The Executive Assistant will partner with three of our C-level Executives to support their day to day work as well as longer term priorities. Supporting our Go-To-Market organization, you’ll often be the first point of contact on behalf of the Executives, interacting with both internal and external stakeholders. This is a great opportunity to make an impact not only with the Executive team, but also with the broader organization to help drive successful business outcomes.

Responsibilities:

• Manage the calendar for three of our Senior Executives: balancing priorities against annual, quarterly and daily requirements.
• Manage a diverse set of projects, including developing basic project plans and subsequently driving to successful execution.
• Manage travel planning and coordination.
• Prepare and track both executive expense reports and purchase orders.
• Handle details of a confidential and critical nature.
• Understand our business and functional missions, aligning priorities and projects to that mission.
• Collect and prepare information for use in meetings of our senior leadership team and other outside executives.
• Serve as an employee experience advocate and help shape the employee experience.
• Plan events, including support for large meetings, team off-sites, and large company-wide events.
• Work on problems of diverse scope where both analysis of information and judgment is required, including helping us define new internal processes within our newly independent company
• Develop and maintain in-depth knowledge of company operations, policies, and procedures.

Qualifications:

• 4+ years of Executive Administration experience supporting senior executives in a fast-paced environment.
• Proven track record of success working within a high-growth software/technology company; start-up experience a plus.
• Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization and our customers and partners.
• Exceptional organizational skills.
• Demonstrated ability to solve problems creatively.
• Ability to balance appropriately the business needs of speed in decision making and of thoughtful care.
• Ability to identify opportunities to drive efficiency and proactively address.
• A positive, can-do attitude.
• Skills in self-starting, and the ability to see both the big picture strategy as well as the smaller executable details.
• Ability to work well with groups, and find win-win solutions to problems.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
• Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Advanced Outlook calendar management is critical.
• Experience with event planning & coordination to include support for large meetings, off-sites, and company events.
• Ability to flex schedule to meet business needs when needed.
• College degree preferred.

Behavioral and Interpersonal:

• Ability to collaborate with stakeholders in different teams to influence change through a matrix organization.
• Strong organizational, analytical skills and problem solving ability – both strategic and tactical planning.
• Self-starter and intellectually curious.
• Exhibit deep customer empathy
• Natural ability to be transparent and open to feedback.
• Sense of urgency, resourceful and never sacrificing quality.
• Capacity to work in a high growth, fast-pace environment.
• Strong interpersonal, strategic and tactical planning and analytical skills. “Can do” attitude and intense desire to excel.
• Collaborative, team player with high standards and ethics.