Executive Assistant at edX

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 edX seeks an Executive Assistant (EA) to support the daily operations of our business development and strategic partnerships initiatives. Whomever fills this role will provide high level administrative support to two edX leaders and manage the needs of their customers. This hire will report directly into the Chief Commercial Officer & SVP of Strategic Partnerships, while also supporting our VP of Business Development.

Are you energetic, tenacious, and optimistic? Do you have a proven capacity to deal with ambiguity and “get stuff done” in a fast-moving environment? If so, we’d like to speak to you! Candidates with a capacity to work fluidly across the organization and oversee critical projects preferred. And, if you’re interested in developing a future career in account management, sales, or marketing, we encourage you to apply, too.


  • Provide administrative support to two senior executives and manage the needs of their customers. For our executives, this includes scheduling meetings and conferences, processing expenses, and booking all travel. For edX customers, this includes booking appointments, providing promotional materials, and managing other hospitality-related details.
  • Maintain a Salesforce database of partners and prospects, compile mailing lists, conduct due diligence, and enter all activity into the system. The EA will also create Salesforce reports and corresponding slide decks, which will be used as part of the weekly executive team meetings. 
  • Proofread important documents, including proposals, contracts, contact, expense, and call reports - with unparalleled discretion and attention to detail.
  • Support event management-related initiatives, including--but not limited to--invitations, logistics, and high-touch participant communications. 
  • Act as a project manager as necessary, serving as “Central Command” for myriad cross-functional initiatives led by the business development and strategic partnerships team. 

Qualifications & Skills:

  • 3-5+ years of experience in a similar administrative/executive assistant, coordinator, or project manager position
  • Extreme attention to detail and experience producing high-quality work
  • An ability to get stuff done in a high-volume, fast-paced, start-up environment 
  • Superior verbal, written, and interpersonal skills
  • Strong organizational skills to manage multiple competing priorities and projects
  • An “available and responsive” mindset to manage high-volume emails and phone calls
  • Experience booking travel (international travel a plus) and a willingness to travel if/when needed (less than 10% of the time)
  • Proficiency in the following suites/systems required: Microsoft Office Suite, Google Apps for Business, and Salesforce
  • Concur experience is a plus!

Applicants must be able to work out of our Cambridge, MA office on a full time basis. Sorry, Visa sponsorship is not available. 

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases


edX is right near the MIT campus in the Kendall Square neighborhood of Cambridge, MA. There are cafes, bars, restaurants, gyms, and a T stop nearby!

An Insider's view of edX

What’s the vibe like in the office?

Always fun and collaborative. I've never worked at a place where so many co-workers greeted me by name after just my first day.


Sales Development Manager

What projects are you most excited about?

My work focuses on enabling course teams at partner institutions to create high-quality learning experiences on edX.org. Right now couldn't be a more critical time for this work as we ramp up the amount of Master's degrees we are offering this Fall. I work with faculty, instructional designers, media producers, and project managers.

Ben Piscopo

Learning Designer

How has your career grown since starting at the company?

Working at edX has given me invaluable experience that has allowed me to explore and develop my career. I’ve been able to take on challenges and learning opportunities that have helped me discover the work I’m most passionate about. In my time at edX I’ve grown into a new role and continue to learn more about my work and myself.

Mary Mooshian

Associate Product Marketing Manager

How would you describe the company’s work-life balance?

At edX, getting your work done is very important, but the company also understands that your life and well being outside of work is directly correlated to productivity during work hours. This is clearly communicated across all levels and departments. There is also lots of company wide fun activities that help us get to know our coworkers outside.


Software Engineer I

What are edX Perks + Benefits

edX Benefits Overview

edX employees are eligible for all MIT benefits. Enjoy the benefits of an established benefits program, but still live startup life.

Volunteer in local community
edX volunteers for the Charles River Conservancy for a Cleanup day and is deeply embedded in the local edtech community.
Partners with Nonprofits
edX partners with Year Up and She Geeks Out.
Friends outside of work
Eat lunch together
Intracompany committees
edX has a Sustainability committee, various employee resource groups, and an edX Cares committe involved in giving back to the community.
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
We have a pension plan too!
401(K) Matching
5% match
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Company sponsored family events
edX's summer party is for the whole family!
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive _40__ hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
edX hosts two company outings per year - in the summer and in the winter. There are department-specific outings throughout the year!
Free Daily Meals
Stocked Kitchen
Happy Hours
We offer employees Paid on-site garage parking.
Recreational Clubs
edX has a running group and a pickup basketball team.
Fitness Subsidies
edX has access to the MIT gym at a great rate!
Professional Development Benefits
Tuition Reimbursement
Diversity Program
Promote from within
Continuing Education stipend
We have a $5,000 tuition reimbursement (per calendar year) through MIT's benefits. Additionally, we have a $200 stipend (per calendar year) for edX courses.

Additional Perks + Benefits

As employees of MIT, we have some of the best benefits around! Free lunch every day (of various catered cuisines) brings people into the cafeteria to enjoy lunch as a group, and opens up edXer's culinary horizons.

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