Oh Snap!
This job is no longer active - but you can still view the details below.

Executive Assistant

| Watertown

Position Summary:
The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the Infrastructure as a Service department. The role entails managing the individuals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.
Responsibilities include but are not limited to:

50% Logistical and Administrative Support

  • Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
  • Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
  • Support department planning processes
  • Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
  • Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30% Lead Project Execution and Team Culture

  • Plan and execute department-related events, providing advice and insight on agenda and content
  • Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
  • Lead discreet administrative projects throughout the year

20% Travel & Expense Management

  • Expense report preparation
  • Invoice and purchase order management
  • Travel planning and coordination

Education, Experience, & Skills Required: •Associates Degree preferred or commensurate experience in an Administrative role required
•2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
•Strong written and verbal communications skills
•Demonstrates superior conference call/meeting management and etiquette
•Builds and maintains excellent relationships with internal and external stakeholders
•Project management skills preferred; experience with Agile methodologies a plus.
•Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
•Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
•Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
•Provides systematic and dependable follow up, as well as a high level of organization and preparedness
Behaviors and Abilities Required:
•Ability to be an effective team member and display initiative and flexibility in an ever changing environment
•Ability to work independently as well as part of an extended, cross-functional, cross-geography team
•Demonstrate a high degree of customer service and relationship-building abilities
•Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

Position Summary:
The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the Infrastructure as a Service department. The role entails managing the individuals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.
Responsibilities include but are not limited to:

50% Logistical and Administrative Support

  • Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
  • Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
  • Support department planning processes
  • Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
  • Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30% Lead Project Execution and Team Culture

  • Plan and execute department-related events, providing advice and insight on agenda and content
  • Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
  • Lead discreet administrative projects throughout the year

20% Travel & Expense Management

  • Expense report preparation
  • Invoice and purchase order management
  • Travel planning and coordination

Education, Experience, & Skills Required: •Associates Degree preferred or commensurate experience in an Administrative role required
•2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
•Strong written and verbal communications skills
•Demonstrates superior conference call/meeting management and etiquette
•Builds and maintains excellent relationships with internal and external stakeholders
•Project management skills preferred; experience with Agile methodologies a plus.
•Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
•Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
•Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
•Provides systematic and dependable follow up, as well as a high level of organization and preparedness
Behaviors and Abilities Required:

•Ability to be an effective team member and display initiative and flexibility in an ever changing environment
•Ability to work independently as well as part of an extended, cross-functional, cross-geography team
•Demonstrate a high degree of customer service and relationship-building abilities
•Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

Read Full Job Description