Endurance is looking for an Executive Administrative Assistant to support the General Manager for Constant Contact and have responsibility for supporting a fun, inviting environment where employees want to work. This is NOT a sit-in- a cubicle and answer phones position! This is an exciting opportunity to get immersed in the day-to-day operation of a dynamic, fast-paced and collaborative organization!

What you’ll do:

• Project Management
• Participate in weekly team meetings to gain insights and strengthen your business acumen to more productively support and prioritize Executive level needs; take notes and translate notes into action items; follow up and drive completion of action items
• Create, plan and execute events and meetings for onsite and offsite Conferences, team building, staff meetings and more!

Core Administrative Tasks

• Day-to-day coordination of and management of calendars, meetings, conference calls, video conferences, catering, travel and expense reports
• Open purchase orders, reconcile invoices, track budgets
• Serve as a proxy for approving expenses, system access, system requests etc.
• Create and manage email distribution lists for recurring meetings, periodic communications, and team announcements to ensure that the distribution lists are up to date with current and relevant staff members

Core Office Manager Tasks

• Help create and manage robust, fun culture enhancing programs and activities
• Manage external vendors for various food, beverage offerings as well as office supply needs

About You:

• 3 – 5 years of experience supporting and interacting with senior level executives is required; Bachelor’s Degree, SaaS Technology industry experience
• An eye for aesthetics and strong attention to detail
• Some office management experience desired
• Strong desire to contribute to a great culture
• Strong proficiency in Google Suite (Docs, Slides, and Sheets etc.) is a must!
• Demonstrated ability to work independently handling complex projects, prioritizing and managing multiple tasks under tight deadlines and time constraints
• Solid organizational skills, follow up, and high attention to details
• Strong self-confidence to take initiative to handle sensitive matters and exercise independent solid judgment and remain calm under pressure
• Innate ability to think fast on your feet, react to and proactively prepare for issues before they arise, roll with the punches, and doesn’t sweat the small stuff
• Strategic thinker and strong business acumen

About Us:

At Endurance, we are passionate about the success of small business and are motivated to drive real business results for our customers and our teams. We work hard. We play hard. We’re fast paced and we hire amazing talent who don’t need or want to be micromanaged, allowing more time to make a difference and offer a creative perspective, regardless of title.