Executive Assistant to President & Office Manager at Transmit Security

| Greater Boston Area
Sorry, this job was removed at 11:45 a.m. (EST) on Wednesday, March 11, 2020
Find out who's hiring in Boston.
See all Operations jobs in Boston

Transmit Security is the leader in identity orchestration and access management. We are a fast growing company based out of our U.S. headquarters at 500 Boylston Street in Boston. 

We are looking for a responsible Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

The Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Responsibilities

  • Coordinate daily calendars of Senior Leaders
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Create regular reports and update internal databases
  • Make travel arrangements, manage leadership expenses
  • Manage phone calls and emails
  • Respond promptly to managers’ queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to our company policies

Requirements

  • Proven work experience as an Executive Assistant to the President or similar role
  • Knowledge of office procedures
  • Previous experience working for a tech company
  • Solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers and fax machines
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • College degree preferred

Transmit Security is committed to fostering, cultivating and preserving a culture of Diversity and Inclusion. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our Culture, but our Reputation and Achievements as well. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other any other characteristics that make our employees unique. 


We require all candidates that receive and accept employment offers complete a background check before being hired.


Read Full Job Description
Apply now

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • SwiftLanguages
    • jQueryLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • CassandraDatabases
    • MongoDBDatabases
    • OracleDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SalesforceCRM
    • MarketoLead Gen

Location

Our company is conveniently located in the historic Back Bay neighborhood, directly adjacent to Copley Square on the top floor of our building.

An Insider's view of Transmit Security

What are some social events your company does?

The team always makes an effort to spend time together. I never find myself rushing out of the office to get home, but instead sticking around the office to chat about our day for a team happy hour.

Sophie

Office Administrator

What does your typical day look like?

Every day is different. You are never in one lane, you are always doing ten different jobs and consistently learning at Transmit. It keeps the work exciting and dynamic.

Kiran

Corporate Council

How does the company support your career growth?

It is very easy for me to communicate with the leadership directly.

Nigel

Professional Services Engineer

How do you empower your team to be more creative?

I always trust my team, we take risks and do whatever it takes to succeed, together.

Ismet

Vice President EMEA

What makes someone successful on your team?

The ability to work independently but also communicate with the team on what they are working on and what they need help with. Also, thinking outside of the box when it comes to problem solving and execution.

Kristin

Director of Marketing Events

What are Transmit Security Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Stocked Kitchen
Happy Hours
Parking
We offer employees 50% match on all parking expenses.
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Acme Co. hosts lunch and learn meetings weekly.
Promote from within
Time allotted for learning
Paid industry certifications