Payroll Administrator at edX

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At edX, a Cambridge-based non-profit, our mission is to offer a world-class education to everyone, everywhere, allowing them to gain the in-demand skills and knowledge that will lead to fulfilling careers and lifelong success. Today, edX provides more than 30 million people access to education from the best universities and institutions in the world, including Harvard, MIT, Oxford, and UC Berkeley. edX provides inspirational and transformative knowledge to students of all ages, social status, and income, worldwide. We are seeking people who are learner-focused, outcomes-driven and share our passion for transforming education.

edX is growing and we are looking for our very first Payroll Administrator to build out and run our Payroll Function at edX. This is the role for both a builder and a doer. You’ll build out the system you’ll live in. We are creating our HRIS/Payroll function from the ground up and you’ll be the one responsible for the entire payroll function for edX. A great candidate for this role will be excited about the advanced level of ownership and accountability required to stand up our payroll function! 


We see this role as having two phases: 

  • During the building period (through December 2020), focusing on systems and setup: 
    • Work with a project team to configure our HRIS system (Ceridian Dayforce)
    • Buildout Dayforce Payroll Module (and others as assigned)
    • Research and enroll edX in appropriate tax jurisdictions for payroll
    • Develop and test payroll policies and procedures
  • From January 2021 onward, you will: 
    • Manage the entire payroll function for our hourly and salaried employees, along with overseeing our commission & bonus payrolls, and payroll benefit accruals
    • Support and collaborate with our Accounting team in providing them accurate and effective journal entry reporting documents
    • Manage edX’s enrollment processes in appropriate tax jurisdictions 
    • Reconcile payroll to appropriate 3rd party statements (tax, garnishments and benefits primarily)
    • Continually analyze our payroll alongside our FP&A team for trends, opportunities, and anomalies
    • Support our annual audit as it pertains to our employee compensation and benefit accounts
    • Build out our processes and systems in alignment with edX’s needs and growth plans


  • 3+ years experience as a Payroll Administrator (or like role/responsibilities), with proficiency running the entire payroll function, including employee set-up and review, batch review (hourly, salary, commission), payroll processing, auditing and reporting
  • Proficiency in reconciling 3rd party (benefits and taxes primarily) invoices to payroll system deductions
  • Understanding of the open enrollment process and employee set-up within a payroll system
  • Experience enrolling in new tax jurisdictions to support payroll filing requirement (income tax withholding, SUI and other associated payroll taxes)

Nice to have

  • Experience with Ceridian Dayforce or experience with multiple payroll systems
  • Experience with either converting to a new payroll system or building out a new payroll system

How you will excel

  • You have a passion for payroll and associated responsibilities,
  • Attention to detail is your forte
  • You excel at minutiae, love to connect the dots and perfect reconciliations make you happy
  • You want to work in a fast paced environment that is growing 
  • You are a self starter who is comfortable being responsible for and accountable to produce the one thing everyone cares about - did I get paid on time and was it correct,
  • Your comfortable working with a small team to support you in these endeavors

Applicants must be able to work out of our Cambridge, MA office. Sorry, Visa sponsorship is not available.

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases


edX is right near the MIT campus in the Kendall Square neighborhood of Cambridge, MA. There are cafes, bars, restaurants, gyms, and a T stop nearby!

An Insider's view of edX

What’s the vibe like in the office?

Always fun and collaborative. I've never worked at a place where so many co-workers greeted me by name after just my first day.


Sales Development Manager

What projects are you most excited about?

My work focuses on enabling course teams at partner institutions to create high-quality learning experiences on Right now couldn't be a more critical time for this work as we ramp up the amount of Master's degrees we are offering this Fall. I work with faculty, instructional designers, media producers, and project managers.

Ben Piscopo

Learning Designer

How has your career grown since starting at the company?

Working at edX has given me invaluable experience that has allowed me to explore and develop my career. I’ve been able to take on challenges and learning opportunities that have helped me discover the work I’m most passionate about. In my time at edX I’ve grown into a new role and continue to learn more about my work and myself.

Mary Mooshian

Associate Product Marketing Manager

How would you describe the company’s work-life balance?

At edX, getting your work done is very important, but the company also understands that your life and well being outside of work is directly correlated to productivity during work hours. This is clearly communicated across all levels and departments. There is also lots of company wide fun activities that help us get to know our coworkers outside.


Software Engineer I

What are edX Perks + Benefits

edX Benefits Overview

edX employees are eligible for all MIT benefits. Enjoy the benefits of an established benefits program, but still live startup life.

Volunteer in local community
edX volunteers for the Charles River Conservancy for a Cleanup day and is deeply embedded in the local edtech community.
Partners with Nonprofits
edX partners with Year Up and She Geeks Out.
Friends outside of work
Eat lunch together
Intracompany committees
edX has a Sustainability committee, various employee resource groups, and an edX Cares committe involved in giving back to the community.
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
We have a pension plan too!
401(K) Matching
5% match
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Company sponsored family events
edX's summer party is for the whole family!
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive _40__ hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
edX hosts two company outings per year - in the summer and in the winter. There are department-specific outings throughout the year!
Free Daily Meals
Stocked Kitchen
Happy Hours
We offer employees Paid on-site garage parking.
Recreational Clubs
edX has a running group and a pickup basketball team.
Fitness Subsidies
edX has access to the MIT gym at a great rate!
Professional Development Benefits
Tuition Reimbursement
Diversity Program
Promote from within
Continuing Education stipend
We have a $5,000 tuition reimbursement (per calendar year) through MIT's benefits. Additionally, we have a $200 stipend (per calendar year) for edX courses.

Additional Perks + Benefits

As employees of MIT, we have some of the best benefits around! Free lunch every day (of various catered cuisines) brings people into the cafeteria to enjoy lunch as a group, and opens up edXer's culinary horizons.

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