The Accounting Shared Services Administrator supports multiple areas of the Accounting Department. This position is responsible for the Accounts Payable (AP) day-to-day functions along with the tasks associated with the processing of the weekly Payroll. In addition, this position will also assist with various general Accounting and Tax functions along with day to day support and performance of clerical and administrative duties for the Accounting and Share Services Department.

• Maintain the day-to-day flow and accurate processing of all AP invoices to include but not limited to reviewing, entering and monitoring. Research and resolve AP related issues along with vendor Inquiries and communicate with all levels inside and outside the organization as needed.

• Provide assistance with the processing of outside vendor portal payments. Create and Maintain detailed spreadsheets to meet documentation requirements needed for processing and tracking of outside wires and portal payments.

• Responsible to review, coordinate and ensure that all AP invoicing is accurately entered and accounted for during month-end close process. Prepare and provide detailed AP status updates to discuss with Management.

• Responsible for the internal auditing and approving of Expense Reports to ensure all adhere to Company policy.

• Process weekly payroll and provide backup and support to Payroll Manager when needed. Verify completion, submission and approval of all individual employee timesheets each week.

• Process off cycle payments, garnishments, child support payments. Maintain weekly spreadsheets to meet documentation requirements. Initiate and coordinate weekly payroll settlements with third party vendor.

• Complete audits of all payroll records and transactions (including but not limited to, verification of salary calculations, payroll adjustments, new hire and termination pay calculations, leave of absence entries, and severance pay as required. Research and resolve individual payroll-related issues and requests.  

• Work in conjunction with other Departments obtaining supporting data for journal entries and other accounting needs. Research and prepare various data and reports for management, auditors and other internal parties.

• Assist with month end close processes to include but not limited to reconciliation preparation, journal entry posting and data analysis.

• Assist with gathering support for various taxes and tax filings including 1099’s and fixed asset purchases for property tax and sales tax.

Skills:

• Strong work ethic, well organized and a self -starter.

• Strong communication skills, written and verbal, and the ability to collaborate.

• Strong problem solving skills, documentation skills, research and resolution skills.

• Attention to detail, ability to work independently, and willingness to take on responsibilities and challenges, data analysis and multi-tasking skills.

• Ability to interact with employees and management in a professional manner and communicate effectively.

• Ability to prioritize and meet deadlines and maintain confidentiality at all times.

• Highly motivated with the desire to learn and be a team player.

Requirements:

• Bachelor’s Degree in Accounting or related field.

• Up to three years relevant experience.

• Motivated team player who can maintain efficiency and accuracy when multitasking.

• Naturally curious and actively challenged to identify and implement new ideas.

• Excellent computer skills.

• Exceptional problem solving abilities.

• Excellent MS Excel experience.

• Excellent written and oral communication skills.

• Detail oriented and excellent organizational skills; accuracy is essential.

• Ability to maintain strict confidentiality regarding payroll, benefits, and employee issues.

Preferred

• Accounting experience highly desired.

• Workday experience highly desired.