Jobs at Manatt, Phelps & Phillips, LLP

Provides administrative support to attorneys and consultants, including calendar and meeting management, travel coordination, expense tracking, client file maintenance, legal document preparation, proofreading, court filing support, research, and correspondence. The role requires strong organization, discretion, communication, multitasking, and knowledge of state and federal filing procedures, legal software, Microsoft Office, and e-filing systems.

Leads knowledge engineering and content operations across legal and consulting practices. Partners with subject-matter experts to structure expertise into taxonomies, decision trees, playbooks, metadata standards, workflows, and AI-ready content. Governs content quality, enterprise search, retrieval systems, and experience-management data models while supporting automation, GenAI, ethical-wall compliance, and institutional knowledge reuse. Measures findability, content health, and reuse through reporting dashboards.

Leads nationwide lateral partner and practice group recruiting, including strategy, market mapping, candidate sourcing, evaluation, due diligence, negotiations, onboarding, and integration. Advises firm leadership on legal market trends, competitive intelligence, profitability, conflicts, and growth opportunities. Builds relationships with partners, legal search firms, and industry contacts while managing confidential information and coordinating cross-functional diligence.

Support the Performance & Advancement team by administering the firm's performance management system, coordinating review and advancement timelines, maintaining records and trackers, preparing reports and communications, auditing data, coordinating meetings, and partnering with HR, Accounting, and other teams to improve processes and support review cycles.

Lead firmwide real estate, facilities, space planning, and administrative operations across 11 offices. Manage and develop Directors of Administration, oversee lease negotiations, vendor relationships, budgets, office buildouts, and multi-office projects. Drive operational consistency, process improvements, and alignment with firm strategy while reporting to the CFO and supporting firm leadership.

The Billing Specialist processes high volumes of bills, ensures accuracy, communicates solutions for billing issues, and assists with special billing projects.