Office Manager Jobs in Boston

14

Receptionist

Intralinks
Waltham
1 day ago
+39
The Receptionist position manages the company’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from Office Manager and other departments, as needed. Answer incoming calls and direct appropriately. MS Suite skills are required, as well as Internet research abilities and strong communication skills.

Office Coordinator

Forward Financing
Greater Boston Area
1 day ago
+43
We are looking for an Office Coordinator to join our People & Culture (“P&C”) team. Manning reception, you will be the welcoming presence of Forward Financing. Behind the scenes, you’ll assist with keeping the office running, directing any incoming inquiries to the right person(s), keeping all of the necessary supplies, snacks/ beverages stocked, and working on various other projects to ensure our office is the best place to work and visit.

Executive Assistant

Toast
Greater Boston Area
1 day ago
+45
Manage and maintain multiple executive's calendars. Provide support in the preparation of meeting materials and other documentation. Coordinate and prioritize meetings for our leadership team; assist in coordinating meeting logistics Manage travel arrangements. Coordinate planning and logistics for internal and external events. Assist in managing logistics for key customer and partner meetings. Identify & make recommendations for process improvements related to scheduling, calendar management, and all executive assistant support. Collaborate with Chief of Staff and business stakeholders to identify and drive best practices. Create and execute on process improvement strategy across the executive support function. Lead large scale projects and events across in partnership with Chief of Staff.

Executive Assistant

Mirakl
Somerville
5 days ago
+22
Mirakl is powering the platform economy by providing the leading technology and partner ecosystem needed to launch an eCommerce marketplace. We are: The global leader in marketplace platform software, at the heart of digital transformation of the world's largest organizations A global company, headquartered in Paris, with 200+ employees and offices in Boston, London, Munich, Barcelona, Stockholm, and São Paulo A rapidly growing organization

Front Office Administrator

Vestmark, Inc.
Greater Boston Area
6 days ago
+40
Main point of contact for all employee requests, issues, concerns. Greet clients and visitors, accept packages, shipments and answer incoming calls. Handle incoming & outgoing shipments and mail. Order catering for internal meetings and events. Order and maintain office supplies for all locations (Boston, Chicago, North Carolina, New Jersey). Maintain cleanliness of front desk and designated conference rooms.

Sustainability Manager, Facilities

Indigo
Greater Boston Area
1 week ago
+21
Create methods to measure the environmental impact of Indigo’s laboratories and facilities (not just carbon footprint). Create a roadmap of short-, medium-, and long-term initiatives with timeline and deliverables. Determine Indigo’s corporate carbon footprint with the support of an external Life Cycle Analysis (LCA) provider.

Account Manager

Nexgen Packaging LLC
Greater Boston Area
1 week ago
+17
Join Our Team! This is an exciting opportunity to join Nexgen Packaging as an Account Manager! We’ve built the best technology and service… now we are looking for a hands-on leader, highly energic and motivated individual to hit the ground running within our fast-growing company. At Nexgen Packaging we are building a team of talented, experienced, and creative individuals! We embrace independent thinking self-starters who are looking to be part

Administrative Assistant

Hopper
Greater Boston Area
1 week ago
+35
We are seeking an Administrative Assistant who thrives in a fast paced, dynamic environment and is driven to achieve great things. You will support a rapidly growing organization by helping our Executive Team efficiently manage their time. In order to succeed in this role, you must be ready to independently manage executive calendars, travel coordination, and administrative duties.

Workplace Experience Receptionist

Rapid7
Greater Boston Area
1 month ago
+24
Ownership of the front desk experience, making it a place our coworkers and guests love to come to. Answering and forwarding of phone calls. Greeting guests. General upkeep of lobby areas. Incoming and outgoing shipping needs for the office. Management of security processes (such as sign-in and visitor badging, new hire badges, employee temp badges). Lead the local new hire experience. Office communication hub - if it isn’t our team, we will connect you with the right one!

Office Administrator

FareHarbor
Greater Boston Area
1 month ago
+21
Assist the office in administrative purchases, managing office supplies and inventory, scheduling conferences and logistics. Update company-wide procedural documentation used in Employee Onboarding and ongoing training. Manage and organize online paperwork and documentation, such as electronic signature requests via DocuSign. Assist on one-time projects where deemed necessary. Help employees with expense reports and travel requests through Concur. Liaise with our Talent Acquisition Coordinator to organize potential employee interviews. Help employees set up and access necessary resources (Lastpass, Microsoft Office, join.me, etc). Register and order materials for conferences, making sure that all supply is up to date. Assist office in long term projects that are associated with scaling a Sales team.

Office Manager

EditShare
Watertown
1 month ago
We are seeking an energetic professional who enjoys wearing multiple hats and building efficient processes that scale. The Office Manager will expertly manage a wide range of administrative and executive support related tasks and do so independently. The individual will work proactively across multiple functional areas (accounting, HR, etc) and enjoy the variety. All the while, ensuring that the office is running smoothly and is well stocked. The role reports directly to the CFO.

Office Manager

Boston Microfluidics
Cambridge
1 month ago
+10
Responsible for day-to-day operations of the office, such as managing building office key cards, submitting work order requests and resolving any building issues, coordinating with building owners. Execute office-related requests such as office upkeep, greeting guests, answering phones, processing lunch and grocery orders, processing incoming and outgoing mail, and managing conference room reservations; Providing event coordination for company events. Assisting Human Resources with various projects. Assisting with archiving documents, organization and storage management using Dropbox. Coordinating company meetings, including equipment set-up, dial-in, and meeting minutes. Support the Finance department with ordering processes and other activities as needed. Maintaining strict confidentiality on all matters related to the company.. Performs other related duties as assigned.

Office Manager

Thrasio
Greater Boston Area
1 month ago
Own all aspects of office operations and inventory. That includes making sure we have the equipment, furniture, supplies, and snacks that we need to do our best work, plus managing office security and our Internet/phone systems. Create and establish office procedures and processes to ensure the company runs smoothly as we grow, including systems to track office inventory, manage conference rooms, and all corporate software subscriptions. Collaborate with leadership on company events and programming that ensure that Thrasio’s values are front and center. Welcome and assist all visitors to the office, whether they’re a candidate, an investor, or the mail carrier. Event planning for the company as a whole, from weekly all-hands meetings to holiday parties to our biannual trips when when all three offices get together in one city. Own new employee onboarding, partnering with hiring managers to make sure that all new hires have everything they need on Day One.

Office Manager/Admin

Silverthread
Greater Boston Area
1 month ago
This person will report to directly to the CEO and will be responsible for the typical office management things like managing Google Drive, Confluence, Asana and various other on-line accounts, taking notes & keeping minutes, writing emails, arranging travel, organizing social events.  This person should be someone who is good at multitasking, organized, and can drive things to completion in a fast-paced environment.  In addition, we want this person to quickly become comfortable communicating and working with customers, lawyers, external consultants, executives at other firms, etc.  The person should be able to write well, present themselves well in a professional environment, and think on their feet.

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