Senior Administrative Assistant

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Department of Radiation Oncology:
The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director.

 

• High school diploma or GED is required, associate's degree preferred.
• Experience in an administrative role, preferably in a healthcare setting 5-7 years is required.
• Experience supporting senior-level staff 1-2 years is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

 

Responsibilities:

• Manage multiple physician calendars for non-clinical scheduling.
• Assist with travel arrangements and conference registration.
• Provide meeting support and scheduling as needed. Includes minute-taking.
• Assist physicians with any requested clerical duties. May include labels, faxes, typing reports or letters, formatting manuscript references, locating journal articles, assisting with manuscript submission, copying and filing.
• Coordinate updating of physician CVs.
• Assist with physician competency tracking, physician reappointment and onboarding, as needed.
• Order and distribute pagers, cell phones, keys, letterhead/business cards, office supplies, lab coats.
• Coordinate visitors to the department. Includes filing paperwork, arranging for ID badges and securing temporary computer access as needed.
• Organize departmental conferences. Includes creating schedule, booking rooms, remote access, ordering food etc.
• Maintain and organize the physician administrative office. Includes completing maintenance work orders and maintaining office equipment.
• Book meeting rooms as needed for departmental meetings across the BWH/DFCI campus. Coordinate scheduling for departmental conference rooms.
• Coordinate updates of department Web sites.
• Assist in triaging network/desktop technology issues, prioritize and escalate problems within given guidelines, and track resolution of issues.
• All other duties assigned

 

Hybrid

 

45 Francis Street

 

40

 

Regular

 

Day (United States of America)

Pay Range

$20.43 - $29.21/Hourly

Grade

4
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework