Toast
We power successful restaurants.
Boston, MA

Sr. Executive Assistant

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Toast is driven by building the restaurant platform that helps restaurants adapt, take control, and get back to what they do best: building the businesses they love.

Working directly with members of our Executive Team, the Sr. Executive Assistant provides executive support in a close working relationship. The Sr. Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to that Executive. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Sr. Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

About this roll (responsibilities):

  • Provides calendar support; proactively anticipates issues that may arise with timelines, projects, travel, and scheduling. 
  • Manage cadence of meeting forums and provide logistical support to run presentations and handle Q&As through tools like Sli.do and Google forms
  • Proactively identify, gather and communicate meeting instructions and context/purpose (e.g., meeting objectives, agendas, pre-reads, meeting logistics, etc.), includes agenda or memo in calendar invite for more effective meetings
  • Manage priorities based on customer meetings, fiscal calendars, current projects, off-sites, etc.
  • Aligns with executive on weekly priorities
  • Have the ability to multitask and prioritize across multiple dimensions of the company and be agile and flexible in response to changing priorities and needs
  • Plan, coordinate, facilitate, and lead various meetings, functions, and events including quarterly onsites/offsite, team-building events and other ad hoc events as required
  • Special projects may include more complexity (e.g., enhance and maintain systems and processes to help maximize time, identifying where there are gaps and/or when iterations may be needed in order to optimize for efficiency)
  • Lead organizational & executive rhythms, run point on cross-company special projects and be the driver behind the executive team operations
  • Ability to influence business stakeholders and outcomes when needed by considering the needs of the whole team/company as opposed to leaders who are focused on their own areas 


Do you have the right ingredients? (Requirements)

  •  8+ years of related work experience and general knowledge of their functional area
  •  Experience supporting a C-level/E-staff executive in a high paced corporate environment
  •  Experience working in a tech/SaaS industry preferred
  •  Technical experience with Google suite, Zoom, Slack, TripActions, Slido, Expensify, Workday
  •   Extremely strong communication and interpersonal skills
  •  Self-starter who can execute a task with limited supervision or guidance from executive
  •  Have the ability to handle confidential material with the utmost discretion
  •  Understands how functional priorities align with company level mission/goals
  •  Extremely organized with and adept in calendar management and orchestrating complex meetings
  •  Event and project coordination and leadership experience needed at an advance complexity
  •  Availability to perform job duties outside of normal business hours when necessary

Our Spread of Total Rewards

  • Unlimited Vacation
  • Sabbatical opportunity after five years
  • Professional Development Reimbursement Program
  • Commitment to Employee Wellness through resources such as a quarterly Wellness Stipend
  • Various peer and company recognition programs 
  • 401(k) and matching
  • Medical, Dental, & Vision Coverage
  • Mental Health Benefits
  • Subsidized backup childcare


#LI-TD1

We are Toasters

Diversity, Equity, and Inclusion is Baked into our Recipe for Success.

At Toast our employees are our secret ingredient. When they are powered to succeed, Toast succeeds.

The restaurant industry is one of the most diverse industries. We embrace and are excited by this diversity, believing that only through authenticity, inclusivity, high standards of respect and trust, and leading with humility will we be able to achieve our goals.

Baking inclusive principles into our company and diversity into our design provides equitable opportunities for all and enhances our ability to be first in class in all aspects of our industry.

Bready* to make a change? Apply today!

As part of our commitment to the health and safety of our employees and their families, all individuals entering our US workspaces are required to provide proof of full vaccination against COVID-19 unless they have an approved medical or religious accommodation.

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What are Toast Perks + Benefits

Toast Benefits Overview

Toast strives to provide competitive compensation and benefits programs that help to attract, retain, and motivate the best and brightest people in our industry. Our total reward package goes beyond great earnings potential and provides the means to a healthy lifestyle with the flexibility to meet our employees’ changing needs.

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity employee resource groups
We have 14 employee resource groups, known as Toast Communities, dedicated to empowering employees.
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Team workouts
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited vacation policy
Paid volunteer time
Sabbatical
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Fitness stipend
Home-office stipend for remote employees
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education available during work hours
Online course subscriptions available
Customized development tracks

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