Veeva's cloud software enables the life sciences industry to bring new therapies to market faster.
Boston, MA

Office Manager at Veeva (Greater Boston Area, MA)

| Greater Boston Area
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Veeva [NYSE: VEEV] is the leader in cloud-based software for the global life sciences industry. Committed to innovation, product excellence, and customer success, our customers range from the world’s largest pharmaceutical companies to emerging biotechs. Veeva’s software helps our customers bring medicines and therapies to patients faster.

We are the first public company to become a Public Benefit Corporation. As a PBC, we are committed to making the industries we serve more productive, and we are committed to creating high-quality employment opportunities.

Veeva is a Work Anywhere company which means that you can choose to work in the environment that works best for you - on any given day. Whether you choose to work remotely from home or work in an office - it’s up to you.

The Role

The Office Manager is responsible for maintaining Veeva’s Boston office to a very high standard of excellence. This role includes managing all day-to-day office processes, coordinating small projects, and maintaining the overall facility. This person must be detail-oriented, with strong customer service values, time management skills, and the ability to work in a fast-paced environment. This role will report to the VP, Workplace & Facilities, and be a member of the Global Workplace Team.

This is an office-based position.

What You'll Do

  • Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need
  • Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety. Maintain a supply of first aid equipment
  • Manage ordering of food/drinks and supplies, including vendor coordination (janitorial services, utility vendors, food suppliers, etc.) and associated budgets
  • Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office. This individual will be responsible for maintaining a presence near reception
  • Support new hire onboarding with desk set-up, office tours, and supplies. Set a positive tone for new hires
  • Act as a point of contact for employee and visitor requests, comments, and concerns
  • Manage office ticketing system and resolve requests or issues efficiently
  • Execute preventative office maintenance and small projects, including budget management
  • Maintain space plans and support managers as they coordinate personnel moves
  • Coordinate all purchases of furniture, fixtures, and equipment for the office
  • Work with property management to ensure maintenance is being performed and all issues are resolved
  • Ensure the office is compliant with Veeva security standards, including managing the badging process in the office
  • Manage and coordinate all logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals
  • Work with employees to develop regular gatherings and office events
  • Plan and execute annual employee events, including a holiday party and summer event


  • At least 3 years of Office or Facilities Management experience
  • Excellent customer service and communication/interpersonal skills
  • Self-starter with a positive, can-do attitude. Able to work in a fast-paced environment.
  • Budget management experience
  • Strong project management skills, able to juggle multiple tasks with accuracy
  • Intermediate to Advanced MS Office (Word, Excel, PPT) and general computer skills
  • Ability to lift up to 50lbs

Nice to Have

  • Experience with small office construction projects
  • Understanding of Google applications

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected]

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Where we are

Our main office is located in downtown Boston and is within walking distance to great restaurants and cafes. Few minute walk to three T Stations.

Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PerlLanguages
    • PythonLanguages
    • SqlLanguages
    • SeleniumLanguages
    • ReactLibraries
    • ReduxLibraries
    • HadoopFrameworks
    • SpringFrameworks
    • HibernateFrameworks

What are Veeva Perks + Benefits

Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Group brainstorming sessions
Open office floor plan
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Life Insurance
Wellness Programs
Team workouts
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Match charitable contributions
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Some Meals Provided
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Promote from within

An Insider's view of Veeva

How would you describe the company’s work-life balance?

At Veeva you can "work anywhere" which means you can choose to work in an office or at home on any given day. Our work processes are designed so that you can be productive in an environment that works best for you.


VP, Talent Attraction

What's the biggest problem your team is solving?

We are building a new product to help clinical trials run faster and more efficiently. I can't imagine any other opportunity that would be as impactful, especially in a time of public health crisis. Veeva has a pragmatic approach to technology, we don’t go after shiny new things, but rather focus on stable technologies that continue to evolve.


VP, Engineering

How has your career grown since starting at the company?

After graduating from the University of Texas, Arlington, I joined Veeva as an Associate Software Engineer in their Generation Veeva program. Since then, I've been with the company for three years now, have been promoted to a Software Engineer, and moved from our Pleasanton, CA HQ to one of our first engineers in Boston, MA.


Software Engineer

What is your vision for the company?

Our goal for 2025 is to be 10,000 employees and still "be Veeva" meaning continuing that startup mentality and speed. Even though today we have 4,300 people and $1.4 billion in revenue, we maintain a startup culture - remaining agile, fast, and constant innovation.


Chief Strategy Officer

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