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Office Manager / Team Assistant

| Greater Boston Area

As Team Assistant at LeanIX you will take on a valuable and versatile role in our fast-growing company and work closely with internal departments and management as well as external contacts such as customers, suppliers and business partners. You also play an important role in the onboarding of new colleagues. You are responsible for the entire office management and all related administrative activities.

With your organizational talent and sense for prioritization you will ensure a smooth daily routine and help us to take the whole topic of office management to the next level.

Responsibilities:

  • Visitor reception and catering as well as administration of meeting rooms
  • General secretarial and assistance tasks (telephone correspondence, incoming and outgoing mail, appointment coordination and monitoring)
  • Travel management (booking and accounting of business trips, as well as travel expense processing)
  • Contact for business partners, customers, employees, and service providers
  • Purchase of office materials, drinks, snacks, employee gifts, etc.
  • Support of internal & external events, control of suppliers
  • Office organization (contact person for repairs, improvements, new acquisitions, preparation of the workplace for the start of a new employee)
  • Office move coordination

Requirements

  • Several years of experience in office management or as a team assistant
  • Proven experience coordinating office moves
  • Organizational talent and friendly appearance
  • Structured, forward-looking and independent way of working
  • Proposal of ideas and implementation of process improvements
Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • TypeScriptFrameworks
    • nginxFrameworks
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • TrelloManagement
    • SalesforceCRM
    • HubspotLead Gen

Location

Our office is located in Downtown Boston, super close to various T and commuter rail stops. We have awesome lunch spots nearby, and even better views!

An Insider's view of LeanIX, Inc.

What’s the vibe like in the office?

Really entertaining. We swing between "silly" & "energetic" to "in the zone and get things done!" It's inspiring to see how everyone finds their own way to enjoy their job each day. We rarely live the same day twice, so it's easy to be passionate here. We know how to have fun but we also know how to use that same energy to reach our goals!

Vincent

Customer Success Manager

How do you collaborate with other teams in the company?

I work with everyone as Legal mitigates risk which touches all areas of the business. Communication is essential, you never know what remark will spark an idea. Everyone has to be on the same page and understand their contribution. We don't have time for passengers, everyone must contribute. You have to trust your colleagues to follow through.

Frank

Legal Counsel

What’s the vibe like in the office?

There is a very supportive and team-oriented vibe in the LeanIX office. We have a lot of different roles and each wear many different hats, but rally together as one team and support each other’s success.

Doug

Regional Sales Director

What are LeanIX, Inc. Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Team based strategic planning
Group brainstorming sessions
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Happy Hours
Professional Development Benefits
Job Training & Conferences
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