Office Manager / Team Assistant at LeanIX, Inc.

| Watertown
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As the Office Manager at LeanIX, you will take on a valuable and versatile role in our fast-growing company. This role provides the opportunity to work closely with internal departments and management, as well as external contacts such as customers, suppliers and business partners. You also play an important role in the onboarding process of new colleagues. You are responsible for the entire management and functionality of the office and all related administrative activities. With your organizational skills and ability to prioritize, you will ensure a smooth daily routine for the office and all employees and visitors within it.

Responsibilities:

  • Greeting visitors and showing them to their host
  • Coordinate conference room schedule for internal meetings and events
  • Maintain inventories of office supplies and kitchen supplies
  • Order and coordinate weekly catered meals
  • Prepare onboarding schedules for new hires as well as setting up their workspaces
  • Plan and execute internal events such as Quarterly Business Reviews, Sales Kickoffs, and employee outings
  • Work closely with global office management teams on company-wide projects and events
  • Assist with corporate credit card monthly reconciliations
  • Complete any ad-hoc tasks as needed

Requirements

  • 1-3 years of experience in office management or as a team assistant
  • Hardworking, reliable, and self-motivated
  • Experience in employee event planning and/or catering is a plus
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • jQueryLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • TypeScriptFrameworks
    • nginxFrameworks
    • PostgreSQLDatabases
    • ArangoDBDatabases
    • ElasticsearchDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • TrelloManagement
    • HubSpotCRM
    • SalesforceCRM
    • MailChimpEmail
    • IntercomEmail
    • HubspotLead Gen

Location

LeanIX is located in our own building on the Arsenal on the Charles Campus in Watertown, MA and has free parking and a free shuttle service!

An Insider's view of LeanIX, Inc.

What’s the vibe like in the office?

Really entertaining. We swing between "silly" & "energetic" to "in the zone and get things done!" It's inspiring to see how everyone finds their own way to enjoy their job each day. We rarely live the same day twice, so it's easy to be passionate here. We know how to have fun but we also know how to use that same energy to reach our goals!

Vincent

Customer Success Manager

What does your typical day look like?

There are days I’m conducting research or brainstorming ways to enhance our events. Other days I’m in the weeds coordinating logistics for conferences. I can be video chatting with my team in Germany or meeting with colleagues in our office to better understand how I can support company growth. Some days I am far from all this, attending an event.

Melisa

Event Manager

What's something quirky about your company?

The diverse amalgam of experiences we have all had pre-LeanIX. Whether it’s nightlife, classical music or sports, we find ways to bring these experiences to the table. The role these play in creating an inclusive work culture is invaluable as a fast-growing company. The respect we have for each other allows us to learn new ways of problem-solving.

Jack

SDR

What are LeanIX, Inc. Perks + Benefits

LeanIX, Inc. Benefits Overview

Aside from our great culture, there a ton of other perks to working at LeanIX. We offer the standard health benefits in addition to flexible working hours, a diverse work environment, casual dress code, training and certification reimbursements, a stocked kitchen and more!

Culture
Volunteer in local community
LeanIX actively volunteers in the local community with organizations like the Ronald McDonald House and the Greater Boston Food Bank.
Friends outside of work
Eat lunch together
Intracompany committees
GreenIX is our global and cross-functional team committed to reducing LeanIX's carbon footprint.
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Mean gender pay gap below 10%
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Team workouts
Many of our team members look forward to "5k Fridays" where they complete a 5k by any means and document it in a dedicated slack channel where team members support and encourage each other
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide 16 weeks of 100% paid leave for anyone who has a child, plus an additional 4 weeks of part-time work. For anyone else who becomes a parent, we provide 4 weeks of 100% paid leave.
Flexible Work Schedule
LeanIX provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Employees can accrue up to 25 days of PTO on an annual basis.
Paid Holidays
Paid Sick Days
Employees are able to accrue up to 25 PTO days annually, which can be used as either sick or vacation time. 10 days can be carried over at the end of each year.
Perks & Discounts
Beer on Tap
Casual Dress
Come as you are! Our LeanIX swag is always a great choice.
Commuter Benefits
Employees can participate in the WageWorks commuter benefit program and save on pre-tax dollars. Our campus also has a free shuttle that picks up/drops off at 10 different T-stops in/around Boston.
Company Outings
Our company outings include things like learning how to make fire from friction, Virtual Reality, Boston sporting events, bowling, arcades, and pig roasts!
Game Room
Our game area includes Ping Pong, Foosball, and Pop-A-Shot Basketball
Stocked Kitchen
Snacks, cold and hot brew from keg, tea, seltzer water
Some Meals Provided
We have biweekly catered lunch on Thursdays and biweekly catered breakfasts on Fridays, in addition to other celebrations and events.
Happy Hours
Happy hours are hosted on occasion .
Parking
We offer free on-site parking for all employees and guests.
Pet Friendly
You can often find a couple of dogs in our office each day!
Recreational Clubs
We sponsor a paid membership to the Boston Sports Club next door for all employees
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Lunch and learns
LeanIX sponsors lunch and learns conducted by both internal employees and stakeholders as well as external partners.
Cross functional training encouraged
Promote from within
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications
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