Office Coordinator
We’re looking for…
Reporting directly to the Office Manager, the Office Coordinator is an integral part of a very hands-on and fast-paced team. The person in this role will assist with a diverse breadth of administrative responsibilities, representing Rue Gilt Groupe as the first person to greet visitors and associates alike.
What you’ll accomplish…You will;
- Greet, announce, and direct visitors in a welcoming way
- Answer incoming calls, providing general information, and serving as a concierge to direct visitors and callers to the appropriate party
- Maintain the schedules and cleanliness of conference rooms
- Assist with the creation and distribution of our weekly employee newsletter and additional company communications
- Manage and track all catering orders
- Maintain stock of and order office supplies
- Assist with coordinating travel plans for new associates, People team
- Help to input and maintain HR and employee data including new hires, internal moves, terminations and benefit selections
THE RIGHT FIT: You have…
- High proficiency with MS Office (Outlook, Word, Excel, and PowerPoint), specifically Outlook Calendaring
- Proficiency on Mac computer
- An incredible attention to detail and outstanding organization skills
- Demonstrated ability to operate in a fast-paced environment
- Ability to handle multiple assignments and deadlines with accuracy and pride of ownership
- Ability to communicate effectively with all levels
- Strong organizational and time management skills, including prioritization and follow-through
- Flexibility during times of transition and change
- Bachelor's degree
THERE'S MORE: In return for these accomplishments you will be provided with...
- The opportunity to work in a highly visible role as a member of the People team at Rue
- Work in a great team environment that focuses on meaningful work, professional growth and development
- Get broader experience by supporting the overall People team and the business for projects and events
ABOUT US:
Rue Gilt Groupe is the premier off-price e-commerce portfolio company, connecting more than 20 million members with coveted designers at an exceptional value. Two complementary brands, Rue La La and Gilt, utilize world-class merchandising, technology and marketing to strategically support our brand partners and inspire members daily. Our approach to retail brings excitement to online shopping and the best-in-class experience that today's customers demand.