Beacon, a 25-year-old software company located in Waltham MA, is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly for the CEO performing a number of support and administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a dynamic company with competitive compensation.

Position Description

Working closely with the CEO, the position includes a wide variety of assignments and special projects and is primarily responsible for the following:

• Becoming familiar with all aspects of the business in support of operations, sales and strategy
• Organizing sales and presentation material
• Drafting letters, emails, reports and other communications
• Maintaining an accurate and manageable schedule
• Ensure meetings run effectively by scheduling and making all arrangements including preparing agendas, securing locations and arranging technical support as needed
• Coordinating all travel, events, engagements, and meetings including planning and logistics
• Support communication flow by preparing responses to emails and preparing for telephone calls
• Interfacing with company employees, customers and vendors
• Managing miscellaneous requests and addressing special projects as needed such as oversight and execution of marketing programs
• Maintaining confidentiality on all matters of employee relations, compensation, and high-level strategic initiatives
• Demonstrate a professional demeanor, composure and flexibility

In order to be successful, it is expected that the Executive Assistant acts with a high degree of customer service, professionalism, and confidentiality and is a self-starter who completes assignments with a high level of quality.

Qualifications

The following are required qualifications for this position:

• Bachelor’s degree preferred 
• Strong organizational and problem-solving skills

• Ability to prioritize and execute concurrent tasks and projects efficiently and successfully
• Exceptional interpersonal and communications skills and the ability to interact with others in structured and unstructured situations
• Highly proficiency with all Microsoft Office 365 applications as well as the general use of technology
• Motivated self-starter with the ability to function independently
• 3+ years of experience supporting an Executive or team preferred