Executive Assistant at edX

| Greater Boston Area
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EdX is hiring an Executive Administrative Assistant to support the Head of Product and leaders within the Product Delivery organization. A strong EA candidate is a highly­ organized, detail­ oriented, self-­starter with a strong track record of demonstrating exceptional sound judgment, and autonomously knowing what needs to be done. The keys to this role will be pragmatic thinking and passion for executing efficiently in a fast­ moving environment filled with multiple competing priorities.

Detailed Responsibilities:

  • Performs a broad range of administrative details of a confidential nature requiring a high level of discretion and business judgment
  • Manages end ­to ­end meeting management involving both basic and complex scheduling and “schedule negotiation” (e.g., across different time zones, for high ­level leaders in organizations), proactive calendar management and vetting meeting urgency
  • Books relevant logistical resources (internal IT, vendors, catering, conferencing tech)
  • Maintains agenda communication surrounding meeting objective and necessary follow up, including meeting minutes; tracks action items and manage subsequent task lists, utilizing project management best practices
  • Coordinates all aspects of domestic/international travel arrangements including booking flights, hotel and local transportation, booking key meetings, and arranging passport / visa requirements when necessary
  • Prepare and submit expense reports
  • Become an expert on current relevant MIT and edX policies (e.g., travel, expense submission, technology procurement and management, etc.)
  • Advanced administrative duties, such as the creation of effective presentations as well as independent project assignments
  • Assist with front desk management and other forms of administrative coverage throughout the organization on an as-needed basis

Required Skills & Experience:

  • 5-­7 years of experience as an Executive Assistant to a VP or C-level executive
  • Ability to use effective communication to set context within the edX product delivery organization and to influence without authority
  • Manage multiple competing priorities and projects, while maintaining attention to detail
  • Exceptional ability to set expectations effectively with external & internal stakeholders.
  • Performs well on a variety of tasks while remaining effective in a high volume, fast paced, startup environment; able to juggle a large workload
  • Experience with Google Suite/Google Apps

About edX:
EdX is an MIT & Harvard funded start-up company that offers a highly competitive benefits plan, a pension program, free lunches every day as well as a plethora of other fun perks and meaningful work! Are you ready to be a part of re-inventing education?

Applicants must be able to work out of our Cambridge, MA office on a full time basis. Sorry, Visa sponsorship is not available. We are not working with outside agencies to hire for this position.

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases

Location

edX is right near the MIT campus in the Kendall Square neighborhood of Cambridge, MA. There are cafes, bars, restaurants, gyms, and a T stop nearby!

An Insider's view of edX

What’s the vibe like in the office?

Always fun and collaborative. I've never worked at a place where so many co-workers greeted me by name after just my first day.

Jim

Sales Development Manager

What projects are you most excited about?

My work focuses on enabling course teams at partner institutions to create high-quality learning experiences on edX.org. Right now couldn't be a more critical time for this work as we ramp up the amount of Master's degrees we are offering this Fall. I work with faculty, instructional designers, media producers, and project managers.

Ben Piscopo

Learning Designer

How has your career grown since starting at the company?

Working at edX has given me invaluable experience that has allowed me to explore and develop my career. I’ve been able to take on challenges and learning opportunities that have helped me discover the work I’m most passionate about. In my time at edX I’ve grown into a new role and continue to learn more about my work and myself.

Mary Mooshian

Associate Product Marketing Manager

How would you describe the company’s work-life balance?

At edX, getting your work done is very important, but the company also understands that your life and well being outside of work is directly correlated to productivity during work hours. This is clearly communicated across all levels and departments. There is also lots of company wide fun activities that help us get to know our coworkers outside.

Juliana

Software Engineer I

What are edX Perks + Benefits

edX Benefits Overview

edX employees are eligible for all MIT benefits. Enjoy the benefits of an established benefits program, but still live startup life.

Culture
Volunteer in local community
edX volunteers for the Charles River Conservancy for a Cleanup day and is deeply embedded in the local edtech community.
Partners with Nonprofits
edX partners with Year Up and She Geeks Out.
Friends outside of work
Eat lunch together
Intracompany committees
edX has a Sustainability committee, various employee resource groups, and an edX Cares committe involved in giving back to the community.
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
We have a pension plan too!
401(K) Matching
5% match
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Company sponsored family events
edX's summer party is for the whole family!
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive _40__ hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
edX hosts two company outings per year - in the summer and in the winter. There are department-specific outings throughout the year!
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
We offer employees Paid on-site garage parking.
Recreational Clubs
edX has a running group and a pickup basketball team.
Fitness Subsidies
edX has access to the MIT gym at a great rate!
Professional Development Benefits
Tuition Reimbursement
Diversity Program
Promote from within
Continuing Education stipend
We have a $5,000 tuition reimbursement (per calendar year) through MIT's benefits. Additionally, we have a $200 stipend (per calendar year) for edX courses.

Additional Perks + Benefits

As employees of MIT, we have some of the best benefits around! Free lunch every day (of various catered cuisines) brings people into the cafeteria to enjoy lunch as a group, and opens up edXer's culinary horizons.

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