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Executive Assistant, Sales

| Greater Boston Area

Smartsheet is looking for an Executive Administrator to support our Regional VP of Commercial Sales and extended sales team in our Boston office. A successful candidate will work autonomously, be exceedingly well organized, and enjoy the challenges of working in a fast-paced, rapidly evolving sales organization. This position requires the ability to remain flexible, proactive, resourceful and efficient while maintaining a high level of situational awareness and work throughput. Smartsheet is a fast-growing, award-winning Collaborative Work Management Software as a Service (SaaS) company. This position is based in Smartsheet offices in Boston, MA and reports to the Regional VP of Commercial Sales.

Responsibilities:

  • Manage communications, email and calendaring on behalf of Sales Leadership
  • Provide the partnership, guidance and initiative to enable Sales Executives to focus time and energy on leading aggressive enterprise sales growth through people and strategy
  • Develop scalable operational processes that enables the efficient execution of sales strategies
  • Lead the coordination and tracking of priorities that support the Enterprise Sales strategy
  • Prioritize and manage multiple projects, and follow through on issues in a timely manner.
  • Plan, coordinate and facilitate internal and external events, including customer events and meetings, company-wide events, various team events, team reward programs, and training sessions, and meetings
  • Collaborate cross-functionally with key team members with the goal of keeping executives up to speed on relevant internal and customer activities
  • Arrange detailed travel plans and itineraries for our Sales Executives, guests, candidates, and team members
  • Build and maintain excellent relationships and communications with team members, cross-functionally, and with other administrators
  • Help on-board new employees and support their transition to the team
  • Manage expense reports
  • Provide periodic support to other members of the team as needed

Requirements:

  • 2+ years of relevant experience in an Executive Administrator - Sales or similar role.
  • High degree of proficiency with Google Mail and Calendar
  • Familiarity and advanced proficiency with Google Drive, Docs and Slides as well as Microsoft PowerPoint, Salesforce and Tableau
  • Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully
  • Excellent writing skills
  • Exceptional organization, communication skills, attention to detail, and follow through
  • Demonstrated and effective interpersonal skills, including the ability to interact with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service
  • Ability to manage highly sensitive or confidential situations with professionalism
  • Strong decision-making ability
  • Ability to work independently, and demonstrate good personal judgment
  • Comfortable and flexible with shifting priorities, competing requests, and frequent change
  • Demonstrated ability to effectively handle tasks when under pressure, and operate with a strong sense of urgency on time-sensitive issues

In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, the company delivers a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes. Smartsheet went public on the New York Stock Exchange in April 2018 and currently enables collaboration, better decision making, and accelerated innovation for over 76,000 domain-based customers in 190 countries, including 96 of the Fortune 100.

Smartsheet is an Equal Opportunity Employer. Individuals seeking employment at Smartsheet are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • SmartsheetManagement
    • DrupalCMS
    • SalesforceCRM
    • MarketoLead Gen

Location

We are located in Boston's Leather District near a host of great restaurants and bars, as well as 6 minutes walking distance from South Station.

An Insider's view of Smartsheet

How would you describe the company’s work-life balance?

“Working at Smartsheet, you quickly realize that everyone is Smart and driven. That being said, you also find a culture built on honesty, authenticity and support. The work-life balance is paramount to Smartsheet and teammates are empowered to have a schedule that works for them best. "No one size fits all."

Innocent

Tech Support

What does your typical day look like?

“Working at Smartsheet is challenging, but rewarding. Change happens quickly, innovation is encouraged, and we are constantly improving our product and how we serve our customers.”

Olivia

Senior Product Trainer

What makes someone successful on your team?

“Working at Smartsheet has epitomized what a successful SaaS organization should look like. Every day, I am held to the highest standard by my peers, leadership, and our customers. What I enjoy most in particular about Smartsheet is how the entire team is driven by the same identity: To empower everyone to improve how the work.”

Paul

Solutions Implementation Manager

How do you empower your team to be more creative?

"Our employees have a track record of innovating and problem solving. Too often hiring managers give out high points for the type of logos recruits have on their resume or for their impressive academic background. We take a different approach by focusing on who has the technical chops to get stuff done and make a positive impact for our customer"

Mahesh

Senior Director of Engineering

What’s the vibe like in the office?

“As Senior Software Development Engineer at Smartsheet I am excited to go to work every day. I love collaborating with all my wonderful teammates building amazing products at Smartsheet. I work with a team of talented and driven people, striving to build the best work management and collaboration product on the market.”

Jenny

Senior Software Development Engineer

What are Smartsheet Perks + Benefits

Culture
Open door policy
Open office floor plan
Health Insurance & Wellness Benefits
Dental Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
Employee Stock Purchase Plan
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Professional Development Benefits
Mentorship program
Our mentorship program includes 1-to-1 program.
Online course subscriptions available
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