Executive Assistant to the CEO and President/COO at edX

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edX is hiring an Executive Assistant to support our CEO and COO. This is one of the most visible and important roles within the executive function as you’ll be responsible for maintaining the schedule of two of edX’s busiest people. In addition you’ll be relied upon for drafting executive communications, coordinating meetings, and other matters related to keeping the executive function running smoothly.

Since edX is still emerging from its startup years, this role will bring with it a fast pace and situations that will require critical thinking and creativity. If you’re organized and self directed, we’d love to hear from you!

Detailed Responsibilities:

  • Support the CEO and COO on a broad range of administrative issues, often sensitive or confidential in nature
  • Performs end-to-end meeting management involving both basic and complex scheduling and “schedule negotiating” (e.g., across different time zones, for high-level leaders in organizations), proactive calendar / schedule maintenance, various video and telephone conferencing technologies (e.g., involving Skype, Google Hangouts, or international dial-ins), agenda communication (involving a basic understanding of the meeting / event objective and necessary follow-ups), room and technology setup, location logistics management, catering, and sometimes note-taking (as needed)
  • Manage all aspects of CEO's and COO’s calendars
  • Coordinates all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport / visa requirements when necessary
  • Manage expense reporting for supported staff by preparing and submitting expense reports, often including complex international travel related transactions.
  • Receive external guests, international visitors, and other important partners at edX office
  • Offer support outside of office hours for support or facilitation of communication with international affiliates

Qualifications and Skills:

  • 5-7+ years of experience as an Executive Assistant to a VP or C level executive; in such roles, has had progressively responsible administrative experience
  • Superior verbal, interpersonal, and communications skills
  • Advanced organizational skills to manage multiple competing priorities and projects, while maintaining attention to detail
  • Exceptional ability to interact effectively with multiple external & internal stakeholders
  • Experience booking and managing international travel, sometimes comprised of multiple country visits 
  • Performs well on a variety of tasks while remaining effective in a high-volume, fast-paced, start-up environment; able to juggle a large workload
  • Must be proficient in: Google Apps for Business and Concur 

About edX: 

edX is an MIT Start-up company that offers a highly competitive benefits plan, a pension program, free lunches every day as well as a plethora of other fun perks and access to some of the smartest people on the planet! Are you ready to be a part of our Mission?

Applicants must be able to work out of our Cambridge, MA office. Sorry, Visa sponsorship is not available.

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases


edX is right near the MIT campus in the Kendall Square neighborhood of Cambridge, MA. There are cafes, bars, restaurants, gyms, and a T stop nearby!

An Insider's view of edX

What’s the vibe like in the office?

Always fun and collaborative. I've never worked at a place where so many co-workers greeted me by name after just my first day.


Sales Development Manager

What projects are you most excited about?

My work focuses on enabling course teams at partner institutions to create high-quality learning experiences on edX.org. Right now couldn't be a more critical time for this work as we ramp up the amount of Master's degrees we are offering this Fall. I work with faculty, instructional designers, media producers, and project managers.

Ben Piscopo

Learning Designer

How has your career grown since starting at the company?

Working at edX has given me invaluable experience that has allowed me to explore and develop my career. I’ve been able to take on challenges and learning opportunities that have helped me discover the work I’m most passionate about. In my time at edX I’ve grown into a new role and continue to learn more about my work and myself.

Mary Mooshian

Associate Product Marketing Manager

How would you describe the company’s work-life balance?

At edX, getting your work done is very important, but the company also understands that your life and well being outside of work is directly correlated to productivity during work hours. This is clearly communicated across all levels and departments. There is also lots of company wide fun activities that help us get to know our coworkers outside.


Software Engineer I

What are edX Perks + Benefits

edX Benefits Overview

edX employees are eligible for all MIT benefits. Enjoy the benefits of an established benefits program, but still live startup life.

Volunteer in local community
edX volunteers for the Charles River Conservancy for a Cleanup day and is deeply embedded in the local edtech community.
Partners with Nonprofits
edX partners with Year Up and She Geeks Out.
Friends outside of work
Eat lunch together
Intracompany committees
edX has a Sustainability committee, various employee resource groups, and an edX Cares committe involved in giving back to the community.
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
We have a pension plan too!
401(K) Matching
5% match
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Company sponsored family events
edX's summer party is for the whole family!
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive _40__ hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
edX hosts two company outings per year - in the summer and in the winter. There are department-specific outings throughout the year!
Free Daily Meals
Stocked Kitchen
Happy Hours
We offer employees Paid on-site garage parking.
Recreational Clubs
edX has a running group and a pickup basketball team.
Fitness Subsidies
edX has access to the MIT gym at a great rate!
Professional Development Benefits
Tuition Reimbursement
Diversity Program
Promote from within
Continuing Education stipend
We have a $5,000 tuition reimbursement (per calendar year) through MIT's benefits. Additionally, we have a $200 stipend (per calendar year) for edX courses.

Additional Perks + Benefits

As employees of MIT, we have some of the best benefits around! Free lunch every day (of various catered cuisines) brings people into the cafeteria to enjoy lunch as a group, and opens up edXer's culinary horizons.

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