Workplace Coordinator

| Greater Boston Area
WHO WE ARE...

Hi there! We are Alyce, a quickly growing software startup in Boston. Our vision is to make every business relationship more human. Through the power of personalized gifting, we are able to help companies build more meaningful and “real” connections with those around them. We get to come to work every day and help others bring smiles to faces. 

We are a team that thrives on collaborating and moving fast. It is important that we have an environment that is open, respectful and supportive.  While we all have our own objectives and goals, we are one team that is building something super special together.

We are looking for an individual to join our team who gets joy out of making others comfortable and happy. We want someone who is thoughtful and real and who cares about those around them. We’re looking for someone who is collaborative but doesn’t settle for “good enough.”  

WHO YOU ARE…. 
  • Find value in building meaningful connections with those around you
  • Incredibly organized 
  • Personable & approachable with a strong customer service orientation
  • Wanting a unique opportunity with a fast-growing and super fun start-up
  • Someone who isn’t content with settling for “good enough” and has the confidence to speak up to make sure we are continually pushing to stay great
  • Interested in wearing several different hats while being a team player who helps get stuff done
WHAT YOU WILL BE DOING….
  • Own all aspects of office operations and inventory. That includes making sure everyone has the equipment, furniture, supplies, and snacks that we need to do our best work.
  • Assist and welcome all visitors to the office, anyone who walks through our doors should feel valued and comfortable.
  • Manage relationships with vendors, service providers, and building management.
  • Represent and champion the company culture.
  • Collaborate with leadership on company events and programming that ensure that Alyce’s values are embodied and highlighted.
  • Create and establish office procedures and processes to ensure the company runs smoothly as we grow, including systems to track office inventory, manage conference rooms, and all corporate software subscriptions.
  • Assist the Operations Team with unique tasks and projects as they become available.
QUALIFICATIONS….
  • 2+ years in an office management, executive assistant, event management, hospitality or a HR-related role
  • Personable & approachable with a strong customer service orientation
  • Excellent interpersonal skills
  • Ability to manage multiple projects and communicate effectively 
  • Expert organizational skills
  • Strong computer skills
  • Clear communication skills
  • Extreme attention to detail
  • Ability to function well in a fast-paced environment and find solutions for problems before they become problems

If you share our values and believe that “give first and give often” leads to a better professional and personal life, we want you to join our team of 100 globally (30 in our Boston headquarters) near South Station. This role reports to the Head of Operations.

 

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Location

We're located in the financial district, a short walk from South Station and Park Street.

An Insider's view of Alyce

What's something quirky about your company?

In our initial hiring process, we ask one simple question, “what is the best present you have ever given someone?” This tells us two things, how much the prospective hire really wants the role and how much they embody our company morals to give first.

Mike Goldenberg

Head of Sales

How does the company support your career growth?

We support career growth through offering self-improvement stipends that people have used to attend job-specific conferences or workshops. We have also had people switch departments, like from Customer Success to Product Management or Sales to Marketing because Unwrapping the Possibility (10x yourself) is one of our core values!

Daniel Rodriguez

Head of Marketing

What is your vision for the company?

We're making B2B sales and marketing more human and bringing smiles to the faces of thousands of people at work everyday. We believe that companies have gone too far in their spray and pray, impersonal tactics and we're leading the movement back to the importance of the 1-to-1 interactions that create real connection through the act of gifting.

Greg Segall

Founder and CEO

What are Alyce Perks + Benefits

Alyce Benefits Overview

We strive to build an inclusive culture that celebrates our individual differences as real people who are united by our company's core values. We are growing very quickly, which means we have A LOT of fun milestones to celebrate. We've created benefits and perks that reflect our investment in the most valuable asset we have as a company: our team.

Culture
Volunteer in local community
We are all about giving back-- and use quarterly events as a way of doing so. Many of our employees also volunteer on their own locally-- as coaches, mentors and Bigs.
Partners with Nonprofits
We're proud that our product helps companies contribute to hundreds of charities! We also have formal partnerships with local nonprofits Artists For Humanity and ArtLifting.
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
All full-time employees have stock options as part of their compensation package, which vest over a four year period.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Casual Dress
Company Outings
We host a company outing every quarter, which we use to both give back to the community but also to build team camaraderie. Examples include a Charles River cleanup and Escape The Room.
Stocked Kitchen
Alyce has a (really nice) kitchen with unlimited snacks, coffee, tea and Spindrift sparkling water. A bottle of scotch, red wine or case of beer shows up on occasion.
Happy Hours
1-2x per month, various members of the team can be spotted at Biddy Early's pub after work.
Fitness Subsidies
Employees have access to a state-of-the-art fitness center located in our office building (paid for by Alyce).
Professional Development Benefits
Promote from within
Continuing Education stipend
We want people to invest in what makes them grow as individuals. We offer $500 annually toward continued education, whether it is for professional development or personal growth.
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