Payroll & HRIS Specialist
We’re united by a mission: to make the world a safer place. Corvus Insurance uses novel data and artificial intelligence/machine learning to achieve better insights into commercial insurance risk. Our software empowers brokers and policyholders to better predict and prevent complex claims through data-driven tools and Smart Commercial Insurance® policies. This allows us to reduce or eliminate the impact of adverse events, creating a safer world for everyone. Drawing inspiration from the intelligent, tool-building corvid family of birds, we are a team of high-flying collaborative builders. We’re excited to meet you. Spread your wings, and soar with us.
Reporting to the Manager of People Operations, the Payroll Specialist, will be a critical member of the People Operations team. As the Payroll and HRIS Specialist, you will have the responsibility for processing a multi-state, semi-monthly payroll for over 200 (and growing) non-exempt / exempt employees. This position requires a good understanding of payroll wage and hour laws, federal, state, and local tax laws as well as familiarity with all types of pre-tax and post-tax benefits such as 401k, FSA, FSA Dependent Care, HSA, Commuter Benefit, contribution management / auditing. It also requires excellent customer service skills fielding inquiries from our over 200 employees in 20+ states.
Responsibilities
- Process semi-monthly payroll using Paylocity
- Partner with Finance to ensure timely and accurate payroll processing
- Ensure timely and accurate processing of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductions
- Paylocity System User: Ensures payroll data is current and accurate. Resolves corrections, errors, or adjustments to wages, employee benefits, and other issues which occur during the payroll process
- Payroll and Billing Reconciliation: Monthly reconciliation for HSA / FSA (Medical and Dependent Care), Commuter Benefits, 401k, and other similar employee benefit accounts between Paylocity and our providers Cigna, Navia, Guideline, EyeMed, Principal.
- Employee Expense Policy Management: Manage employee expenses as per our expense policy using Paylocity & maintenance of the system
- Handle timecard process for contractors
- Generate payroll reporting, as well as federal reporting compliance such as EEOC, ACA, and other state specific reporting.
- Respond to payroll related questions and employment verifications
- Ability to build and maintain strong working relationships with all departments
- Analyze payroll data, identifies trends and recommends solutions consistent with wage and labor laws
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
- Process accurate and timely year end reporting
- Facilitates audits by providing records and documentation to auditors
- Identifies and recommends updates to payroll software, systems, and procedures
- Partner with Finance to ensure timely and accurate payroll processing
- Performs other duties as assigned
Requirements
- Minimum of 5 years of payroll processing experience
- 1+ years Payroll Processing experience in Paylocity, particularly processing salaried payroll and reporting
- Multi-State Payroll and Tax compliance knowledge is required
- G Suite & Microsoft Office familiarity including advanced Excel or Google Sheets proficiency
- High level of discretion to maintain confidentiality
- Well organized, strong attention to detail and intolerance for errors
- Accurate data entry skills
- Strong verbal and written communication skills
- Friendly and professional demeanor
- College degree or Payroll certification preferred
Corvus provides a seriously safe nest for people who come from all paths. Our flock represents a variety of backgrounds, perspectives, and skills. Although confidence can sometimes hold us back from applying for a job, we believe there's no such thing as a 'perfect' candidate. Corvus is a place where everyone can soar. So however you identify and whatever background you bring, please apply if this is a role that would make you excited to come into work every day. And please check out what it's like to be a Corvid and our amazing benefits: https://www.corvusinsurance.com/life-at-corvus
Covid-19 Response: We have taken safety precautions to protect our nest so that our employees can work with a reduced risk of Covid-19 transmission. For that reason, we do require all new hires to disclose their vaccination status and associated documentation to HR during onboarding as a condition of employment. This allows us to support a hybrid work environment that empowers our employees to decide what is best for their own health and wellbeing. We’re committed to continuing this environment into the future.
Corvus is committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or an accommodation with our hiring process due to a disability, contact us at 857-259-3995 or [email protected].
Disclaimer: Bird puns are highly encouraged!