KEY RESPONSIBILITIES:

• Interacts with and provides services and information to a diverse group of departments/functions, visitors, customers, building security, deliveries, maintenance personnel, and in-house staff at all levels.
• Answers and directs incoming calls and product inquires.
• Assists in coordinating meetings, lunches, video conferences and weekly food orders.
• Maintains general office cleanliness, set up/clean up conference rooms after internal and external meetings, prepare desks for new hires and employee exits.
• Manage conference rooms and assist in maintaining office equipment.
• Process incoming and outgoing mail.
• Organizes company files, specifically employee/HR files.
• Assists with minor facilities tasks, must be able to lift 25lbs and use hand dolly to move items throughout the facility.
• Assists with travel for staff as needed.
• Monitor and maintain office/kitchen supplies.
• Work with landlord to submit work orders for building maintenance and monitor through completion.
• Assist in organizing and executing office/company events.
• Other duties as the occur.

QUALIFICATIONS:

• 3 + years in an office administration role in a fast-paced, growth company
• Bachelor's degree preferred; minimum Associates Degree
• Strong knowledge of Windows and MS Office Suite
• Strong English grammar, spelling, punctuation, composition, drafting and proofreading skills
• Enjoy providing high level of client and customer service with a focus on the overall team
• Ability to change gears quickly and jump into projects with excitement
• Highly organized with strong time management skills
• Proactive, self-motivated individual with excellent communication and interpersonal skills; flexible for a changing environment, helpful but not controlling
• Able to work independently and as part of team; supporting multiple teams and levels (internal and external)