Travel and Expense Coordinator

| Greater Boston Area

The Travel and Expense Coordinator is responsible for the daily oversight and full-cycle support associated with Rapid7’s travel and expense reimbursement. On a daily basis you will interact directly with internal stakeholders and service providers to ensure compliance with the Global T&E policy as well as process and procedures. You will report to and work closely with the Senior Manager of Global Travel & Expense, AP & Treasury to drive efficiency and cost savings through analytic reporting, auditing and training.

We are looking for someone to think analytically to evaluate results and determine if organizational objectives are being accomplished and goals are being met. Additionally, we are looking for you to be able to keep committed to identified timelines relating to the management of the overall program.

The Global T&E Coordinator will assist in keeping all department functions and processes in line with standard accounting practices and internal controls. You will also work closely with other departments such as FP&A, Payroll and the GL team to investigate reimbursement information and assist in resolving disputes.

Primary Responsibilities include but are not limited to:

  • Administrator of Global Corporate Card Programs 

    • Act as primary point of contact for any credit card related questions or issues

    • Process card related tasks and respond to inquiries relating to new applications, terminations, limit changes, fraudulent charges, declined charges etc.

    • Manage monthly maintenance relating to delinquencies, termed employees and submitted expense reports.

    • Ensure compliance to corporate policies and processes are being adhered to

  • Complete account reconciliations relating to T&E

    • Perform daily & month-end reconciliations between the T&E system and general ledger

    • Ability to manage large data sets and demonstrated data analytics

    • Facilitate the timely reimbursement for international employees not paid via Concur

  • Travel & Expense Analyst

    • Continuous review of Rapid7’s policy, processes, procedures and recommended system updates

    • Analyze out of policy compliance for understanding and purpose of exceptions on a monthly basis by using audit tools, reports and coordination with the designated TMC

    • Collaborate with cross functional teams such as finance and treasury to ensure appropriate processes are performed

  • Concur Travel & Expense Administration 

    • Conduct expense report audits to ensure compliance with Concur auditors

    • Working daily in our web-based T&E Management tool (Concur), to audit and process

    • Provide recommendations for enhanced user experience within Concur 

    • Conduct regular training sessions 


 

Education And Qualifications

  • Bachelor’s degree required

  • A minimum of 3-5 years of relevant work experience 

  • Ability to work in a fast paced environment and meet deadlines

  • Concur Travel & Expense Administration Experience Required

  • American Express At Work & Bank of America Gram experience a plus

  • Proficiency with Microsoft Excel

  • High level of customer service awareness

  • Strong verbal and written communication skills

  • Excellent organizational and interpersonal skills

  • Strong attention to detail and ability to multitask

  • Ability to present to small and large groups

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Location

Rapid7 is conveniently located between the North End and West End of Boston, with plenty of restaurants, bars and public transport close by.

What are Rapid7 Perks + Benefits

Culture
Volunteer in local community
Once a year, Rapid7 offices across the globe close for the day so employees can volunteer.
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong.
Stocked Kitchen
Rapid7 has a fully stocked kitchen including unlimited snacks, coffee, tea and all of the flavored sparkling water you can handle.
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Promote from within
Time allotted for learning
Online course subscriptions available
Paid industry certifications
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