Accounts Payable & Procurement Manager at Klaviyo

| Greater Boston Area
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The Manager of AP and Procurement will be responsible for the day to day leadership, management and results of the procure to pay process, with primary focus on procurement, vendor review and onboarding, payables, and cash disbursements.  This individual will report to the VP of Finance and will play a crucial role in the Finance organization, while also collaborating closely with other teams such as IT, Legal, and InfoSec.  This individual will be responsible for driving operational efficiency across all responsible areas, implementing and maintaining an appropriate control environment, ensuring compliance with company and accounting policies, ownership of core systems, and designing and executing process improvements, including leveraging technology, to automate processes and implementation of internal controls.

How You Will Make a Difference

  • Provide subject matter expertise on business requirement definition, process design, process implementation and organizational change.
  • Own design and implementation of a procurement and PO system to allow for increased visibility on corporate spending, promotion of purchase savings, and systematic compliance with internal controls and policies.
  • Manage the company’s procurement process, including RFP, negotiations for cost saving, and vendor onboarding.
  • Manage the day to day operations of accounts payable, including daily processing and coding of invoices, classification of sales tax and recoverable international VAT, payment runs, and vendor relations.
  • Oversee the T&E process, including employee expense reimbursements, corporate credit card expenses and payments, and Concur system management.
  • Responsible for ensuring compliance with all internal accounting policies and procedures required to produce complete and accurate financial results.
  • Establish and maintain productivity and processing metrics that will be used to manage workload and measure operational results, KPIs and SLA requirements.
  • Hiring, on-boarding, professional development and performance management of the AP and procurement team.
  • Plan and execute ad hoc projects to improve efficiency and effectiveness amongst the finance organization, better reporting to vendors, customers, or internal stakeholders, and compliance with policies and internal controls.
  • Ensure all daily and monthly close deadlines are met and assist with auditors to coordinate the annual audit, quarterly reviews, and any internal audit or process review projects.

Who You Are

  • 5+ years of progressive responsibilities within related functional areas; prior management experience preferred.
  • Bachelor's degree required, preferably in Accounting, Finance, Economics, or related Business field.
  • Experience with ERP systems required, preferably with Sage Intacct.
  • Experience in the evaluation, design and implementation of software systems, preferably with procurement and PO systems.
  • Capable of identifying business risks and process inefficiencies, with proven ability to plan and execute process improvements to mitigate such risks and inefficiencies, particularly by leveraging systems and automation.
  • Experience in solving multiple and complex challenges through critical thinking and cross-functional collaboration. Ability to manage multiple priorities and lead a team.
  • Experience in talent development (hiring, training, and mentoring).

Get to know Klaviyo

Klaviyo is the world’s leading owned marketing platform known for accelerating revenue for online businesses using the channels they own like email, web, and mobile. Enabling companies to leverage these owned marketing channels, Klaviyo makes it easy to store, access, analyze and use transactional and behavioral data to power highly-targeted customer and prospect communications. And unlike other marketing platforms, Klaviyo doesn’t force companies to compromise between advanced functionality or ease of use - so companies of all sizes are able to maximize their sales quickly. That’s why over 50,000 innovative companies like Unilever, Custom Ink and Eventbrite sell more with Klaviyo.

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • ReactLibraries
    • Twitter BootstrapLibraries
    • Backbone.jsFrameworks
    • DjangoFrameworks
    • FlaskFrameworks
    • HadoopFrameworks
    • CassandraDatabases
    • MySQLDatabases
    • RedisDatabases

Location

We're in the heart of the Financial district with easy access to public transportation and a short walk from South Station.
A Glimpse Into Klaviyo's Fast-Paced Culture: "We Like the Adventure. We Love the Thrill."
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An Insider's view of Klaviyo

What’s the vibe like in the office?

The simplest way I would describe the Klaviyo office is "energy". From the minute you start your day there's an excitement that everyone is working toward the common goal of helping businesses grow. It's a pretty amazing thing to be a part of and you can really feel it.

Jon

Director of Community Management

How do you collaborate with other teams in the company?

One of the great things about working at Klaviyo is that I get to work with amazing people from across the organization. While working in Finance isn’t intuitively a role that involves a lot of collaboration - Klaviyo’s finance team has regular interactions and team syncs with Sales Ops, Customer Support and the People Team!

Tai

Staff Accountant

What are Klaviyo Perks + Benefits

Klaviyo Benefits Overview

Klaviyo pours into team members by providing a diverse and inclusive environment. We also take pride in our quality health benefits and programs. In our efforts to achieve overall happiness for Klaviyos, we offer competitive salaries and 401K planning through Principal. Protect yourself against hardships with life and disability insurance, continue learning and developing with tuition reimbursement, and achieve peace with Headspace. Additional perks include unlimited vacation time, employee referral bonuses, commuter expenses, fitness reimbursements, free books, and a thriving company atmosphere.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
We have a diversity and Inclusion committee that sponsors monthly company-wide activities to educate and enrich our employees.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Klaviyo employees can contribute up to $2700 annually to their FSA.
Disability Insurance
Disability insurance that covers 60% of annual salary.
Dental Benefits
Our dental plan covers : 100% for preventative care., 80% for basic restorative, 50% for major restorative.
Vision Benefits
Our vision benefits plan covers 100% for annual eye exams with $150 for glasses and contact lenses.
Health Insurance Benefits
Life Insurance
Life insurance is equal to 1 times an employee's annual salary up to 300k.
Wellness Programs
Onsite Gym
Team workouts
Live virtual Yoga
Mental Health Benefits
For example, free access to Headspace meditation app
Retirement & Stock Options Benefits
401(K)
Klaviyo's 401k plan offers stocks, bonds and international index funds to choose from.
401(K) Matching
Company Equity
Klaviyo offers equity packages to full time employees.
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 12 weeks of parental leave.
Flexible Work Schedule
Klaviyo provides employees with a flexible work schedule that includes Core hours, Flexible start and end times.
Remote Work Program
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Acme co. sponsors family oriented events Annually.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Klaviyo offers unlimited time off.
Paid Holidays
Paid Sick Days
Klaviyo offers unlimited time off.
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Klaviyo offers Tax preferred transit and parking plans for employees.
Company Outings
Klaviyo Hosts bi-annual company parties and milestone celebrations when targets are reached ! ( usually once a year)
Game Room
Klaviyo offers ping-pong tables, and a number of different gaming consoles for employee use.
Stocked Kitchen
Klaviyo offers a WELL STOCKED FREE kitchen with snacks and drinks for all employees.
Some Meals Provided
Klaviyo often surprises employees with free breakfast or meals and Free lunch on Wednesdays for all!
Happy Hours
Happy hours are hosted Once per week on Fridays!
Parking
There is a parking garage in the building.
Recreational Clubs
Fitness Subsidies
Klaviyo offers 3 months of subsidised gym membership.
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Annual individual budget for training, Onsite training courses, The ability to attend job related conferences and seminars.
Tuition Reimbursement
Our tuition reimbursement plan offers an annual max of $3000 for continuing education.
Diversity Program
Lunch and learns
Klaviyo hosts weekly Lunch and Learns.
Cross functional training encouraged
Promote from within
Continuing Education stipend
We offer $3000 annualy for continuing education.
Time allotted for learning
Online course subscriptions available
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