Accounts Payable Specialist

| Greater Boston Area
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The Accounts Payable Specialist is responsible for reviewing and preparing invoices for payment in accordance with company policies; as well as resolving problems with invoices including interaction with internal employees and external vendors. This fast-paced position requires strong organizational and communication skills, as well as a strong sense of urgency.

 

Responsibilities:


  • Review, process, including 3 way matching, and file all invoices for appropriate documentation and approval prior to payment
  • Process check runs, obtain all signatures for checks and distribute checks accordingly
  • Maintain and audit use of company credit card
  • Process, review and pay company expense reports using Concur
  • Reconcile vendor statements, research and correct discrepancies as well as respond to vendor inquiries.
  • Assist in month end closing
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. 
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Report sales taxes by calculating requirements on paid invoices
  • 1099 maintenance
  • Ad hoc assignments as needed
  • Qualifications Requirements:

    • Bachelor’s degree in Accounting or Finance.
    • 3+ years accounting experience;
    • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
    • Experience with Netsuite and Concur preferred.
    • Highly detail oriented with strong organizational skills.
    • Honesty, strong ethical standards and integrity are a must 
    • Ability to interact with employees and vendors in a professional manner
    • Excellent written, verbal, communication and interpersonal skills.
    • Ability to meet assigned deadlines in a fast paced environment.
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    Technology we use

    • Engineering
    • Product
    • Sales & Marketing
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    Location

    Our company is conveniently located in Wakefield just north of Boston. We also offer a hybrid work option for those who are more comfortable at home.

    An Insider's view of Vestmark, Inc.

    What are some social events your company does?

    The Vestmark Fun Committee has hosted various virtual games, ping-pong/pool tournaments and baseball game outings that I’ve participated in and truly enjoyed. It boosts company morale and gives me the opportunity to get to know the fun and silly side of my coworkers from my own team as well as those from other departments.

    Joan

    Manager, VAS Trading

    What's the biggest problem your team is solving?

    It’s my job to educate users on the best ways to use our product. While anyone can push the buttons, I always ask “why?” and “what is the user trying to accomplish?” I'm not only demonstrating the product, but also the value it adds to the workflow of the customer. By interacting with users, we are not just teaching but also learning.

    Jenny

    Principal Trainer

    How has your career grown since starting at the company?

    My time at Vestmark has been like a "choose your own adventure" novel. I joined the company as a mid-level software engineer but have since grown into the role of a technical lead, to an engineering manager, and now helping to drive our agile transformation. I truly believe that Vestmark thinks that I should be in the driver's seat of my career.

    Bobby

    Senior Director, Engineering

    How do you collaborate with other teams in the company?

    We have learned to meet over Zoom as well as utilizing channels and direct messages in Slack. Today, as a hybrid office, we have more tools at our disposal to collaborate cross functionally. A great example would be with Slack channels having organized conversation, including files, graphics, and links makes for information readily available.

    Thomas

    Staff Project Manager

    What are Vestmark, Inc. Perks + Benefits

    Vestmark, Inc. Benefits Overview

    Vestmark's biggest focus is our people. Our corporate health is dependent on our employee's well being. Across the company, we maintain an attractive standard of competitive benefits.

    Culture
    Volunteer in local community
    Vestmark has a Charitable Committee that focuses on contributing in many ways to helping the environment and supporting the philanthropic interests of our employees. Your cause is our cause.
    Partners with nonprofits
    Open door policy
    OKR operational model
    Team based strategic planning
    Flexible work schedule
    Vestmark provides employees with remote and hybrid options depending upon job responsibilities.
    Remote work program
    Diversity
    Dedicated diversity and inclusion staff
    Mandated unconscious bias training
    Diversity manifesto
    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Vestmark employees can contribute up to $2,750 annual to their FSA, $5k annual for dependent care, and participate in our employeer funded HSA program.
    Disability insurance
    Dental insurance
    Our dental plan covers $1500 of expenses and Vestmark contributes 90% towards the cost!
    Vision insurance
    Health insurance
    Vestmark contributes 90% towards the cost of the employee insurance plans!
    Life insurance
    Pet insurance
    Wellness programs
    Mental health benefits
    Financial & Retirement
    401(K)
    In additional to our traditional 401(k) program, we also offer a ROTH 401(k) option for our employees.
    401(K) matching
    Vestmark provides employees with a traditional 401(k) and ROTH 401(k) matching plan. We match 50% of contributions up to 8% of our employee's annual gross pay.
    Company equity
    Vestmark also offers additional compensation in the form of restricted stock options. Our RSU’s are issued through a vesting and distribution schedule after achieving required milestones.
    Performance bonus
    Charitable contribution matching
    Vestmark is very proud of our Charitable Giving Program. Will will match up to $250 annually to an approved charity of our employees choice.
    Child Care & Parental Leave Benefits
    Childcare benefits
    Generous parental leave
    We provide 12 weeks of paid parental leave for the primary caretaker and 2 weeks of paid leave for the secondary caretaker.
    Family medical leave
    Adoption Assistance
    Vestmark offers up to 12 weeks of paid parental leave for an adoption event.
    Company sponsored family events
    Vestmark sponsors employee/family oriented events including outdoor events and virtual game nights.
    Vacation & Time Off Benefits
    Generous PTO
    3 weeks - prorated from start date. Additional day for each year of service up to 10 years.
    Paid holidays
    Paid sick days
    Office Perks
    Commuter benefits
    Company-sponsored outings
    Vestmark hosts company events throughout the year.
    Free snacks and drinks
    Some meals provided
    Meals provided for special occasions and company sponsored events.
    Company-sponsored happy hours
    Onsite office parking
    Fitness stipend
    Onsite gym
    Professional Development Benefits
    Job training & conferences
    Vestmark offers employees professional development opportunities for our employees including the ability to attend internal job training and external conferences.
    Lunch and learns
    Vestmark hosts lunch and learn and leadership development meetings once a month.
    Promote from within
    Mentorship program
    Online course subscriptions available
    Customized development tracks
    Paid industry certifications

    Additional Perks + Benefits

    Creating a strong work life balance is important to us, this is why we offer our employees a generous paid time off package. This benefit enables employees to take the time they need to achieve a desired level of harmony between work at Vestmark and life outside of the office.

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